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Enter parking as a separate expense if applicable.​ģ. In Concur, enter waypoints in Mileage Calculator and deduct round-trip commute or not, depending on the day of the drive. On a non-normal workday: actual miles driven. Reimbursable miles: On a normal workday: miles driven that day for the segments listed (home/event/home) minus the normal (round-trip) commute (home/primary work location/home).Instead, enter equivalent mileage/parking expense as noted above, using the Mileage Calculator.Įmployee leaves from home, goes directly to an off-site business event (intercampus/local), and returns directly home after the event. You should not use Travel Card for intercampus/local ground transportation (if you do, classify that expense in Concur as Personal Travel Charge-not reimbursable). Ground transportation: Costs limited to the amount that is reimbursable for mileage/parking in a personal vehicle.Enter parking as a separate expense if applicable.​ In Concur, enter those waypoints and do not deduct any commute. Reimbursable miles: Actual miles driven for segments listed (primary work location/event/primary work location).Office > Local off-site event > OfficeĮmployee leaves the office mid-day to attend an off-site business event (intercampus/local), and returns to the office after the event. Mileage/Ground Transportation - Reimbursement Calculation Examplesġ. If you use ground transportation instead of a personal vehicle - and for other details and specific scenarios - see below. If you begin and end at the office, you don't need to deduct a commute.If you begin or end at the office, you probably need to make a one-way commute deduction.If you begin and end at home, you probably need to make a round-trip commute deduction.When commuting to sites other than the primary work location, reimbursable mileage is calculated by totaling the number of miles driven that day and subtracting the total number of miles the employee would normally need to commute between home/primary work location/home. Generally: On any day (normal workday or non-normal workday), mileage or other transportation expenses between the employee’s home and primary work location are non-reimbursable.

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